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Serving eastern Anoka and northern Washington counties |
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SD 52 Bylaws |
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Article I. – FINANCE AND EXPENSE POLICY
Section 1 - Bank Account Management & Use The SD52 Chair and SD52 Treasurer will both be listed on all accounts. The Treasurer shall be the only person authorized to write checks, use the debit card, or deposit funds, except when a vacancy exists in that office. (See Article IV, Section 3, of the SD52 Constitution). The Treasurer, or a designated representative, shall provide a full report of all transactions and current account status at all SD52 Executive and Full Committee meetings, or when requested by the SD52 Chair, or either committee. The Treasurer shall not issue an expenditure unless properly authorized and funds currently exist in the account to cover that expense.
Section 2 – Expenditures No expenditure shall be issued without the approval of either the Executive or Full Committee, and the amounts and reasons for the expenditure noted in the Minutes. The adoption of an annual budget shall not constitute an expense approval. The Executive or Full Committee may pre-approve any expense at their discretion. Such an authorization must include a maximum amount and set a timeframe when the expenses may be made.
Section 3 – Authorization of Emergency Expenses The SD52 Full Committee may provide the SD52 Chair and SD52 Treasurer the power to make emergency or time-sensitive expenditures up to a total of $100 per month, provided both officers are in agreement. Emergency expenditures must be reported to the members of the Executive Committee within 10 days or at the next scheduled Executive or Full Committee meeting, whichever is sooner. This authorization may be revoked by either the Executive or Full Committee at any time.
Section 4 – Expense Reimbursements All requests for reimbursements must be submitted to the SD52 Treasurer, and include the following: Name of person / organization requesting reimbursement, Mailing Address, Amount of request Copy of receipts, when possible. The SD52 Treasurer may issue reimbursements for all pre-authorized expenses between meetings of the SD52 Executive or Full Committee. Due to the nature of general office expenses, non-itemized expenses incurred while completing official or pre-authorized tasks required for the operations of SD52 may be reimbursed between meetings at the discretion of the Treasurer. With the exception of general office expenses, requests for reimbursement without prior authorization will be considered at meetings of the Executive or Full Committee.
Section 5 – Expense Reimbursements All contributions to candidates or political committees require the approval of either the Executive or Full Committees.
Article II. – Endorsement and Support
Section 1 – Purpose and References This by-law is intended to set forth the parameters for Senate District 52 - Republican Party of Minnesota (SD52) recognition and direct financial support of candidates running for public office, whether or not said support is requested by the candidate. For provisions concerning release of SD52 information, see Article III. In the event of any conflict between this by-law and the provisions contained in the Constitution of SD52, preference shall be given to the latter. Additionally, in the event of any conflict between this by-law and the Republican Party of Minnesota (RPM) Constitution, specifically, Article V, Section 3 – Endorsements, preference shall also be given to the latter. See also SD52 By-Laws, Article I, Section 5 – Contributions to Candidates and Political Committees.
Section 2 – Endorsement Endorsement of a candidate for public office may only be made at a duly authorized convention of delegates from precincts within the boundaries of the area represented by the office, except as provided in paragraphs B and C below. In the event of the death or withdrawal of an endorsed candidate for office, which occurs no more than 21 days prior to a primary election, a meeting of the SD52 Full Committee shall be called to consider endorsement. The 21-day time period shall apply whether or not the office under question is subject to a primary election. In the event of a primary contest for a position in which 1) the SD52 endorsed candidate does not prevail or 2) no pre-primary endorsement was granted at convention, a meeting of the SD52 Full Committee may be called to consider post-primary endorsement. Such meeting may be requested by the prevailing candidate or at the discretion of the SD52 Chair. The call for a meeting of the Full Committee to consider late endorsement per paragraphs B and C shall be issued no less than five (5) days prior to such meeting and must identify the intended purpose. A quorum of at least 25% of the full committee membership shall be required to consider endorsement, and the threshold for endorsement shall be 60% affirmative vote of the members present.
Section 3 – Motion of Support A motion offered in support of a candidate for public office shall be considered appropriate only when: the geographical area represented by that office extends outside the boundaries of SD52, and the motion is offered at an official SD52 convention. A motion of support is intended to express the sentiments of the district only, and in no way is to be construed as an endorsement.
Section 4 – Financial Support to Candidates Only candidates receiving endorsement from the Republican Party of Minnesota or its affiliated sub-districts are eligible for consideration of financial support from SD52. Candidates recognized only by a motion of support are not eligible for direct financial support.
Article III. – RELEASE OF Information
Section 1 – Purpose and General Provisions This by-law is intended to provide guidelines for release of Senate District 52 - Republican Party of Minnesota (SD52) contact lists and other personal information such as, but not limited to, lists of caucus attendees, delegates, committees, volunteers and donors, as well as general contact and mailing lists. Contact information obtained by SD52 in the normal course of business shall be considered confidential and can only be released in whole or in part in accordance with the provisions herein. SD52 confidential lists and contact information are to be used only for official SD52 business and shall contain disclaimers indicating the confidential nature of the information and its restricted use. Expressly forbidden is the use of SD52 confidential lists for personal business, sales and marketing, lobbying, clubs and other non-SD52 organization membership drives and fundraising. Use of this information by, or for a campaign or candidate without SD52 approval is prohibited. Furthermore, information released to a candidate may only be used in campaigning for the specific office for which its use was approved. Authorization for release of information rests with the Executive Committee, or Full Committee when convened, and any such release will be in a manner consistent with the provisions herein. The committee may require a certification or other acknowledgement from the receiving party prior to release thereof. The SD52 Chair may suspend release of information subject to committee consideration at the next Executive or Full Committee meeting.
Section 2 – Release to Committee Members, Party Units and Candidates for Delegate or Party Office SD52 committee members shall be granted access to lists as required for the performance of their respective duties. Specific authorizations are: Executive Committee members – full access; Precinct Officers – precinct level access. Lists of caucus attendees and delegates shall be released to the state party and congressional district leadership in the performance of their respective duties. Candidates running for SD52 officer will be provided, upon request, the SD52 delegate list for that specific campaign purpose. Vice Chair candidates shall receive either the 52A or 52B list based on the house district they seek to represent. Persons running for delegate to any convention or SD52 committee will not be granted access to SD52 lists for this purpose. Persons running for delegate to the State Central Committee or as a candidate for officer or representative to any RPM office above SD52 shall be provided, upon request, the delegate list corresponding to the convention at which the position will be elected.
Section 3 – Release to Candidates for Public Office Information will be released to a candidate or designated campaign representative only upon written request (including e-mail) and in accordance with these provisions. Any candidate seeking endorsement at a SD52 convention may be provided the delegate list corresponding to the geographical area of the office sought. Following endorsement, candidates may receive the associated SD52 caucus attendee list. Any candidate seeking endorsement at a higher level of RPM convention, may obtain delegate information based on the convention at which endorsement will be sought as follows: Congressional District (CD) convention – associated CD delegate list, or portions thereof; State convention – state convention delegate list, or portions thereof; Special District convention – delegate list for corresponding SD52 precincts. Any candidate seeking only to be recognized via motion of support at a SD52 convention may be provided delegate information only upon approval of the SD52 Executive Committee. No other SD52 information will be provided to such candidate, whether or not the motion of support prevails. Endorsed candidates at all levels may receive such other SD52 information as deemed appropriate by the Full or Executive Committee, to enhance the possibility of election success. This may include lists of volunteers, sign locations, contributors and other information.
Original Release - September 20th 2007 (Article I) Amended - August 19th 2010 (Articles II & III Added) |
